MetaMeet · Event Studio

Build More Effective Events & Brand Experiences

Event Planning · Conferences · Integrated Marketing. From creativity to execution, we use stage lighting and rigorous processes to help companies create high-quality on-site experiences and business conversion.

Event TypeFill Needs

Budget RangeFill Needs

TimelineFill Needs

Coverage

From strategic insight to stage execution, full-link services quickly respond to large conferences, brand events, and booth designs.

Event Strategy & Creative Script
Conference / Exhibition Planning
Integrated Marketing & Materials
On-site Control & Data Review

Show CallingStage/LightFull Review

Events

500+

Summits / Launches / Roadshows / Galas

Partners

200+

Tech · Internet · Mfg · Consumer

Satisfaction

98%

NPS 60+, Long-term Retention

Avg Cycle

4-6 Wks

From Requirements to Delivery

Focus Areas

Strategy

Based on brand and business goals, output event strategy, creative concepts, and visual direction.

Execution

Standard SOPs, stage execution, and on-site control ensuring rapid deployment across multiple scenarios and cities.

Communication

Integrated materials, media, and live streaming to maximize event buzz and post-link conversion.

Core Service Highlights

Integrated Team for Event Planning, Execution & Marketing.

Based on stage lighting and rigorous production processes, creating on-site experiences with both technological and brand sense. Every project is jointly controlled by senior planners, stage directors, and execution directors.

Why MetaMeet

500+ Large-scale Events & Exhibitions

Standardized SOP + Multiple Emergency Plans for Stability

Same team from creative to material production, extremely short communication link

Highlight

Full-Link Event Planning

Strategy + Creative + Production

Insight → Creative → Visual → Script → Materials → Review. One team responsible from start to finish, ensuring consistency between creativity and execution.

Clarify business goals & audience persona
Event concept, stage & key visual design
Full process script & flow planning

Highlight

Large Conference & Exhibition

SOP + Risk Plan

Full-link coordination for summits, forums, exhibitions, and launches, covering check-in, agenda control, guest management, and multi-venue linkage.

Multi-city, multi-venue parallel execution
On-site control & flow direction
Venue flow & emergency plans

Highlight

Integrated Marketing

Offline × Online

Online & offline integrated promotion, covering media resources, live streaming, short videos, and social content to generate sustained event buzz.

Communication rhythm & content script
Live/Video/Social media material production
PR/Media/Owned channel coordination

Highlight

Powerful Ground Resources

One-Stop Supply Chain

Integrated management of stage, lighting, construction, photography, and host resources to quickly respond to complex scenario needs.

Stage, lighting, sound & LED screens
Construction team & safety control
Photography, videography & multi-cam live

Value Comparison

Why Choose a Professional Event Planning Team?

Using standardized methodologies and one-stop resources to provide brand events with more stable, beautiful, and efficient delivery.

Traditional Execution Company

Execution-focused, lacking strategic accumulation and brand understanding, insufficient on-site control.

MetaMeet Professional Planning

Integrated strategy + creativity + execution, stage lighting and communication materials from the same source, full on-site control, and data review provided.

Traditional Execution Company

MetaMeet Professional Planning

Heavy execution, light strategy

Deep strategic planning + creative accumulation

Lack of brand understanding

Brand tone + User insight driven

Uncontrollable on-site

Standard SOP + Contingency Plan + Executive Director

Tedious material communication

One-stop production & supply chain management

No review data provided

Data-driven review & event report

How We Deliver

6-Step Process, Ensuring Every Event Lands Stably.

Standardized rhythm from communication to review, combined with contingency plans and on-site directors, ensuring experience, brand, and business goals are achieved.

Step 101

Communication

Clarify event goals, audience, budget, and style. Lock down core KPIs and timelines.

Requirement List & Interview Notes

Audience Persona & Comm Goals

Milestones & Decision Rhythm

Step 202

Creative & Planning

Provide visual drafts, flow scripts, stage concepts, execution suggestions, and quote lists.

Theme & Creative Direction

Stage / Visual Moodboard

Flow Script & Quote Package

Step 303

Confirmation & Signing

Lock schedule and key resources, refine timeline and division of labor, clarify change and acceptance standards.

Project Timeline & Owners

Risk List & Contingency Draft

Material & Venue List Confirmation

Step 404

Preparation

Design/produce materials, stage drawings, supplier management, rehearsal coordination, complete venue/setup/equipment acceptance.

Stage, Lighting & Sound Plan

Material Design & Production Progress

Rehearsal & Tech Run-through Plan

Step 505

On-site Execution

Setup, rehearsal, show calling, host management, audience flow & experience control, real-time issue response.

On-site Execution Manual

Show Flow & Timing Alerts

Safety & Emergency Procedures

Step 606

Review & Data

Organize check-in, interaction, media & reach data, output review & optimization suggestions, forming long-term operational assets.

Data Report & Reach Performance

Asset Organization & Video Clips

Case Library

Course scheduling, lecturer management, check-in, and certificate issuance.

Multi-schedule academic management
Material distribution & assessment

View Solution →

Services

Specific Service Capabilities We Provide

One team covering strategy, creativity, production, communication, and review, avoiding information loss caused by multi-supplier collaboration.

Event Planning & Creativity

Theme creativity, flow scripting, visual concepts, and interpretation design.

On-site Execution & Control

Director, stage manager, host coordination, guest reception, and agenda control.

Stage Design & Construction

Stage, lighting, sound, LED screens, special effects, and safety control.

Visual & Material Design

KV, posters, invitations, signage systems, scene packaging, and wayfinding.

Photography & Video Recording

Event recording, multi-camera live streaming, highlight videos, and quick edits.

Event Data & Review

Check-in systems, interactive lead generation, data analysis, and review reports.

Marketing Communication

Media placement, social media operations, PR coordination, and content rhythm design.

Product Lines

Three core product systems covering different business goals

Choose the most suitable product line based on event goals. Standardized process + customizable creativity, balancing speed and quality.

Event Planning

Annual Meeting / Launch / Forum / Roadshow
Creative Theme + Visual System + Execution

MICE

Conference & Exhibition

Booth Design & Build, Conference System & Reception
Venue Liaison, Full Process Coordination

Marketing Campaign

Integrated Marketing

Brand Marketing / IP Events / Social Content
Video Materials & Online Viral Mechanics

Cases

Controlled On-site, Excellent Experience, Reusable Results.

We specialize in large-scale conferences, product launches, and city roadshows, with particular expertise in complex projects involving multi-venue parallelism, live streaming, and media coordination. Every case produces reusable SOPs and templates to help the next event land faster.

Annual Events

500+

Conferences / Exhibitions / Launches / Roadshows

Satisfaction

98%

NPS 60+, High Retention Rate

Avg Cycle

4-6 Wks

From Strategy to Delivery

Cities

30+

Multi-city Execution Experience

Tech / Internet

Global Tech Partner Summit

8 weeks prep

REQUIREMENT

Hosting a 2,000+ attendee summit involving complex coordination between a main keynote stage and 8 parallel breakout tracks, while ensuring seamless live streaming and a premium onsite experience.

HIGHLIGHTS

Designed a high-tech main stage with synchronized multi-venue execution. Implemented a comprehensive guest management SOP, real-time director scripts, and global live stream distribution.

Attendance98% Participation

Satisfaction4.9 / 5 Rating

Global Reach1.2M+ Online Views

VIEW FULL CASE STUDY

Consumer Electronics

FutureVision Product Launch

6 weeks prep

REQUIREMENT

Launching a flagship device that defines the next generation of mobile computing. Required a keynote that balanced technical depth with mass-market appeal, plus an hands-on experience zone.

HIGHLIGHTS

Orchestrated a cinematic keynote presentation featuring holographic product reveals, followed by an immersive 'Lifestyle Lab' experience zone where media could test features in real-world scenarios.

Media Reach150M+ Impressions

Live Viewers3.5M Concurrent

Press Articles200+ Major Features

VIEW FULL CASE STUDY

Consumer Tech / Gig Economy

UrbanLife City Roadshow

8 weeks execution

REQUIREMENT

Rapidly expanding into 10 new urban markets within 2 months. Needed a standardized yet localized event format to recruit partners and educate users.

HIGHLIGHTS

Developed a 'City Kit' modular event system. A scalable set of assets and SOPs that allowed local teams to deploy professional brand activation events with minimal setup time.

Expansion10 Cities in 8 Weeks

Partner Signups5,000+ New Partners

Conversion35% On-site Conversion

VIEW FULL CASE STUDY

We only accept a limited number of projects per quarter to ensure deep team involvement. Tell us your goals and timeline, and we will provide a rigorous plan and schedule.

VIEW CASE STUDY

Resources

Resource Center: Templates · Checklists · Guides

Download standardized templates for event planning, on-site execution, and communication instantly, allowing teams to quickly align rhythms.

GuideDownload

Large Event Planning Checklist

Full-process template from goal breakdown, flow scripting, guest management to material production.

TemplateDownload

Conference & Exhibition On-site Control SOP

Standardized examples of director scripts, timelines, control reminders, and contingency plans.

ToolDownload

Event Communication Rhythm & Material Pack

Social media rhythm, live streaming gameplay, and video script references for launches/summits.

Testimonials

Trusted by brands and industry leaders.

Our clients come from technology, internet, consumer, and manufacturing industries. They rely on us for experience, efficiency, and safety in key occasions such as conferences, summits, and roadshows.

The multi-venue switching and guest flow were very smooth. The director team controlled the scene steadily, and the live broadcast and media were synchronized in place, allowing us to focus on the content itself.

Chen Li

Marketing Director, Tencent Cloud

The stage design and naked-eye 3D presentation fit the brand tone very well. The flow of the experience area and the content output efficiency exceeded expectations.

Xuan Wang

Brand Head, Huawei Consumer Group

Standardized material packages and scripts allowed the 8-city roadshow to be replicated quickly. The data dashboard helped us follow up on interested merchants in time, greatly improving efficiency.

Nan Zhou

Marketing Head, Meituan

The team can string together strategy, creativity, and production with very low communication costs. Both materials and on-site execution maintained the same high standards.

Chenxi Liu

Marketing Head, Consumer Brand

Hosts, guests, and media communication were well taken care of. Risk plans were detailed, and unexpected on-site issues were handled quickly.

Helen Zhou

PR Head, Tech Hardware Company

Their director and execution team responded quickly. The lighting, sound, and video teams collaborated smoothly. The delivery rhythm was controllable and cost-effective.

Ken Wu

Brand Marketing Head, Smart Home Brand

FAQ

Common Questions

Have more questions? Tell us your needs, and we'll provide a preliminary proposal within 24 hours.

Pricing is based on event type, scale, location, complexity, and timeline. We first outline requirements and key cost items, then provide a package quote with options.

About Us

MetaMeet is a team focused on event planning, exhibition execution, and integrated marketing.

We integrate strategy, creativity, stage design, production, and communication resources into one team, reducing communication links and maintaining execution stability. Core members come from top exhibition, advertising, and stage production backgrounds, familiar with business goals in technology, internet, manufacturing, and consumer industries.

Final Call

Make your brand event more influential, starting from here.

Tell us your needs, timeline, and budget, and we will provide a preliminary proposal and schedule within 24 hours.

Promise

"From strategy and creativity to stage design and execution, every step maintains the same standard and rhythm, ensuring zero errors for brand highlight moments."

MetaMeet Team

Project Director / Executive Director / Stage Designer